Privacy Policy
Last updated: 3rd June 2026
This Privacy Policy explains how personal information is collected, used and protected when you use this website.
This website brings together information relating to the Police Remembrance Trust and the Police Arboretum Memorial Trust. These are separate charities and each charity is responsible for the personal information it collects and uses for its own purposes.
This page is structured as follows:
- General website privacy information
- Police Remembrance Trust privacy information
- Police Arboretum Memorial Trust privacy information
The general section explains how personal information may be collected through the website itself. The Police Remembrance Trust and Police Arboretum Memorial Trust sections explain how each charity may collect, use and manage personal information in relation to its own activities, services, events, memorial records, donations, correspondence and administration.
This Privacy Policy should be read alongside our separate Cookie Policy, which explains what cookies and similar technologies are used on this website, why they are used, and how you can manage your preferences.
General website privacy information
When you use this website, some personal information may be collected through your interaction with the site. This may include information you provide directly, such as when you submit a contact form, and limited technical information collected to help the website operate securely and effectively.
The website currently includes a contact form. If you use this form, the information you submit will be used to respond to your enquiry and manage any related correspondence.
The website may also process limited technical information, such as your IP address, browser type, device information, pages visited and basic usage information. This information may be used to help keep the website secure, prevent spam or abuse, understand how the website is used, diagnose technical issues, and improve the website.
The website uses cookies and similar technologies. These are explained in our separate Cookie Policy. The website includes a cookie consent panel that allows you to accept, reject or edit your cookie preferences. You can also reset your cookie preferences from the Cookie Policy page.
The website uses Koko Analytics in cookie-based mode to help understand how visitors use the website. Koko Analytics is configured to provide privacy-friendly website statistics. It does not track visitors across the web, does not create individual visitor profiles, and does not share analytics data with third-party analytics providers. The analytics information is used to understand aggregated website usage, such as page views and visitor numbers, so the website can be improved.
The website uses Cloudflare Turnstile as part of the contact form process. This helps protect the website from spam, abuse and automated submissions. Cloudflare Turnstile may process technical information such as IP address, browser and device signals to confirm that the form is being submitted by a genuine user rather than an automated bot.
Some pages may include embedded content from third-party services, including YouTube videos and Google Maps. Embedded content from third-party websites may behave in the same way as if you had visited those websites directly. These third-party services may collect information about your interaction with their content, depending on your settings and whether you are logged into those services.
The website is hosted on a server with secure access requirements. Offsite backups are stored on a rolling schedule. Access to the website administration area is restricted to authorised charity staff and authorised technical support staff only. Appropriate technical and organisational measures are used to help protect the website and the information submitted through it.
The website does not currently connect directly to third-party systems such as donation platforms, Eventbrite, Mailchimp or external form tools, unless this is clearly stated elsewhere on the relevant page or policy section.
Where personal information is collected for a specific charity activity, such as a Police Remembrance Trust enquiry or a Police Arboretum Memorial Trust enquiry, the relevant charity section below should be read alongside this general website privacy information.
External links
This website may contain links to websites owned and operated by third parties. These third-party websites have their own privacy policies and cookie policies. We are not responsible for the privacy practices, content or security of third-party websites.
Police Remembrance Trust Privacy Information Policy
Last updated: May 2026
Introduction
This section explains how the Police Remembrance Trust (PRT) collects, uses and protects personal information.
PRT processes personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and, where applicable, the Privacy and Electronic Communications Regulations (PECR).
The Police Remembrance Trust
PRT is a national charitable organisation:
- registered as a charity in England and Wales under charity number 1179754 and regulated by the Charity Commission
- registered as a charity in Scotland under charity number SC048982 and regulated by the Office of the Scottish Charity Regulator
Registered address:
Police Remembrance Trust
Lancashire Constabulary HQ
Preston
PR4 5SB
The Police Remembrance Trust is registered with the Information Commissioner’s Office under registration number Z352528X.
What information may PRT collect?
Depending on your interaction with PRT, we may collect and use the following types of personal information:
- basic contact details, such as your name, postal address, email address and telephone number
- date of birth, where relevant
- basic financial information relating to donations or payments
- Gift Aid declaration information
- records of communications with you
- communication preferences
- donation history
- photography and videography
- information provided as part of the UK Police Roll of Honour
- information provided in relation to National Police Memorial Day
- information submitted through website forms, email, phone, post or other correspondence
- information needed to respond to enquiries, correction requests or requests relating to memorial records
How does PRT collect information?
The personal information held by PRT may be provided directly by you when you contact us, make an enquiry, make a donation, attend an event, submit information, request a correction, volunteer, or otherwise interact with us.
We may also receive information through third-party services we use, such as Eventbrite for National Police Memorial Day tickets, and Mailchimp for newsletter distribution where recipients have opted in to receive communications.
How does PRT use personal information?
PRT may use personal information to:
- respond to enquiries and correspondence
- manage and maintain records relating to the UK Police Roll of Honour
- consider and process correction requests relating to memorial records
- administer National Police Memorial Day and related activities
- process donations and Gift Aid declarations
- keep records of donations, communications and preferences
- send updates or communications where you have chosen to receive them
- manage volunteers, beneficiaries, supporters and other contacts
- maintain appropriate records for charity administration, governance and legal compliance
- protect the security and integrity of our records, systems and website
Police Roll of Honour and memorial information
PRT may collect, hold and publish information relating to officers recorded on the UK Police Roll of Honour and associated memorial records.
Some memorial information is intended to be made publicly available as part of the charitable purpose of remembrance and public record. This may include details such as names, ranks, forces, dates, circumstances of death, photographs and other memorial-related information where appropriate.
PRT may also hold supporting information that is not intended for publication. This may include submitter details, family contact details, correction requests, correspondence, source information, notes, documents or other supporting material used to maintain the accuracy and integrity of memorial records.
Correction requests relating to Roll of Honour records should be emailed to:
Who may PRT share information with?
PRT may share personal information where necessary with trusted service providers and partners who support our charitable activities and administration.
This may include, where relevant:
- website hosting, maintenance and support providers
- email and communication platforms
- event administration platforms
- donation or payment providers
- professional advisers
- regulators or authorities where required by law
- the Police Arboretum Memorial Trust where information is relevant to the shared website, memorial activity, administration, or a request made by an individual
We will not sell your personal information.
Where third-party service providers process personal information on our behalf, they should only use it for the purposes we have instructed and in line with appropriate data protection requirements.
How long does PRT keep personal information?
PRT retains personal information only for as long as necessary for the purposes for which it was collected, including to meet legal, accounting, reporting, governance, archival, and charitable obligations.
Certain information relating to memorial records and the Roll of Honour may be retained on a long-term or permanent basis where this is necessary to fulfil the Trust’s charitable purpose of remembrance, historical preservation, and maintaining an accurate memorial record.
Other categories of personal information — including correspondence, general enquiries, event administration records, donation and Gift Aid records, supporter communications, and newsletter preferences — are retained for periods appropriate to the purpose for which they were collected and in accordance with applicable legal, regulatory, operational, and financial requirements.
When personal information is no longer required, PRT will securely delete or anonymise it in accordance with its data retention and disposal procedures.
Marketing and communications
You have a choice about whether you receive marketing, newsletter or supporter communications from PRT.
Where required, we will ask you to opt in before sending marketing communications by email or text. You can change your communication preferences or unsubscribe from marketing communications at any time.
We may still contact you where necessary for administrative, transactional or service-related reasons, such as responding to an enquiry, managing an event booking, processing a donation, or dealing with a correction request.
Your rights
Under data protection law, you have rights in relation to your personal information. These may include the right to:
- request access to the personal information we hold about you
- ask for inaccurate information to be corrected
- ask for information to be erased in certain circumstances
- ask us to restrict how we use your information in certain circumstances
- object to certain uses of your information
- withdraw consent where we are relying on consent
- ask for your information to be transferred, where this right applies
These rights are not absolute and may depend on the circumstances and the lawful basis being used.
You also have the right to complain to the Information Commissioner’s Office if you are unhappy with how your personal information has been handled.
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Website: https://ico.org.uk
How does PRT store and protect personal information?
PRT takes appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration, or disclosure.
Personal information may be stored in secure systems used by the Trust and by trusted service providers acting on its behalf. In some cases, personal information may be processed outside the UK by trusted systems or service providers. Where this occurs, PRT will ensure that appropriate safeguards are in place in accordance with applicable data protection legislation.
Data Breach
In the event of a data breach, PRT will promptly assess the breach, take appropriate action, and notify affected individuals and the Information Commissioner’s Office (ICO) if necessary.
Contact
Privacy and data protection queries for PRT should be emailed to:
Correction requests relating to the Roll of Honour or memorial records should also be emailed to:
Police Arboretum Memorial Trust Privacy Information Policy
Last updated: May 2026
1. Introduction
1.1 This section explains how the Police Arboretum Memorial Trust (PAMT) collects, uses and protects personal information.
1.2 PAMT is responsible for and governs the UK Police Memorial and associated activities.
1.3 PAMT protects personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and, where applicable, the Privacy and Electronic Communications Regulations (PECR).
2. The Police Arboretum Memorial Trust
2.1 PAMT is a national charitable organisation:
- registered as a charity in England and Wales under charity number 1159831 and regulated by the Charity Commission
Registered address:
Police Arboretum Memorial Trust
c/o National Police Chiefs’ Council
50 Broadway
London
SW1H 0BL
3. What information may PAMT collect?3.1 Depending on your interaction with PAMT, we may collect and use the following types of personal information:
- basic contact details, such as your name, postal address, email address and telephone number
- date of birth, where relevant
- basic financial information relating to donations or payments
- Gift Aid declaration information
- records of communications with you
- communication preferences
- donation history
- photography and videography
- information submitted through website forms, email, phone, post or other correspondence
- information needed to respond to enquiries, correction requests or requests relating to memorial records
4. How does PAMT collect information?
4.1 The personal information held by PAMT may be provided directly by you when you contact us, make an enquiry, donate, attend an event, submit information, request a correction, volunteer, or otherwise interact with us.
4.2 We may also receive information through third-party services we use, such as Mailchimp for newsletter distribution where recipients have opted in to receive communications.
5. How does PAMT use personal information?
5.1 PAMT may use personal information to:
- respond to enquiries and correspondence
- process donations and Gift Aid declarations
- keep records of donations, communications and preferences
- send updates or communications where you have chosen to receive them
- manage volunteers, beneficiaries, supporters and other contacts
- maintain appropriate records for charity administration, governance and legal compliance
- protect the security and integrity of our records, systems and website
6. PAMT and UK Police Memorial information
6.1 PAMT may collect, hold and publish information relating to officers commemorated as part of the UK Police Memorial project and associated memorial records.
6.2 Some memorial information is intended to be made publicly available as part of the charitable purpose of remembrance and public record. This may include details such as names, ranks, forces, dates, circumstances of death, photographs and other memorial-related information where appropriate.
6.3 The Trust may also hold supporting information that is not intended for publication. This may include submitter details, family contact details, correction requests, correspondence, source information, notes, documents or other supporting material used to maintain the accuracy and integrity of memorial records.
6.4 Correction requests relating to PAMT records should be emailed to:
7. Who may PAMT share information with?
7.1 PAMT may share personal information where necessary with trusted service providers and partners who support our charitable activities and administration.
7.2 This may include, where relevant:
- website hosting, maintenance and support providers
- email and communication platforms
- event administration platforms
- education establishments
- donation or payment providers
- professional advisers
- regulators or authorities where required by law
- the Police Remembrance Trust where information is relevant to the shared website, memorial activity, administration, or a request made by an individual
7.3 We will not sell your personal information.
7.4 Where third-party service providers process personal information on our behalf, they should only use it for the purposes we have instructed and in line with appropriate data protection requirements.
8. How long does PAMT keep personal information?
8.1 PAMT retains personal information only for as long as necessary for the purposes for which it was collected, including to meet legal, accounting, reporting, governance, archival, and charitable obligations.
8.2 Certain information relating to memorial records and the UK Police Memorial may be retained on a long-term or permanent basis where this is necessary to fulfil the Trust’s charitable purpose of remembrance, historical preservation, education and maintaining an accurate memorial record.
8.3 Other categories of personal information — including correspondence, general enquiries, event administration records, donation and Gift Aid records, supporter communications, and newsletter preferences — are retained for periods appropriate to the purpose for which they were collected and in accordance with applicable legal, regulatory, operational, and financial requirements.
8.4 When personal information is no longer required, PAMT will securely delete or anonymise it in accordance with its data retention and disposal procedures.
9. Marketing and communications
9.1 You have a choice about whether you receive marketing, newsletter or supporter communications from the Trust.
9.2 Where required, we will ask you to opt in before sending marketing communications by email. You can change your communication preferences or unsubscribe from marketing communications at any time.
9.3 We may still contact you where necessary for administrative, transactional or service-related reasons, such as responding to an enquiry, managing an event booking, processing a donation, or dealing with a correction request.
10. Your rights
10.1 Under data protection law, you have rights in relation to your personal information. These may include the right to:
- request access to the personal information we hold about you
- ask for inaccurate information to be corrected
- ask for information to be erased in certain circumstances
- ask us to restrict how we use your information in certain circumstances
- object to certain uses of your information
- withdraw consent where we are relying on consent
- ask for your information to be transferred, where this right applies
10.2 These rights are not absolute and may depend on the circumstances and the lawful basis being used.
10.3 You also have the right to complain to the Information Commissioner’s Office if you are unhappy with how your personal information has been handled.
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Website: https://ico.org.uk
11. How does PAMT store and protect personal information?
11.1 PAMT takes appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration, or disclosure.
11.2 Personal information may be stored in secure systems used by the Trust and by trusted service providers acting on its behalf. In some cases, personal information may be processed outside the UK by trusted systems or service providers. Where this occurs, PAMT will ensure that appropriate safeguards are in place in accordance with applicable data protection legislation.
12. Data Controllers, Processors and Data Protection Officer (DPO)
PAMT: As the data controller, PAMT is responsible for determining the purposes and means of personal data processing.
Management Company: Morgen Thomas Ltd serves as the data processor, handling day-to-day operations and fundraising activities on behalf of the charity.
Independent Consultants: The independent consultants retained by Morgen Thomas Ltd use personal data to fulfil their responsibilities.
The Data Protection Officer (DPO): The person responsible for overseeing data protection activities for the charity is Joan Cagney.
13. Data Breach
13.1 In the event of a data breach, PAMT will promptly assess the breach, take appropriate action, and notify affected individuals and the Information Commissioner’s Office (ICO) if necessary.
14. Contact
Privacy and data protection queries for PAMT should be emailed to:
Correction requests relating to PAMT or memorial records should also be emailed to:
Or alternatively you can write to us at:
Police Arboretum Memorial Trust
c/o National Police Chiefs’ Council
50 Broadway
London
SW1H 0BL